West Vancouver Community Centre, Public Art Project

The Corporation of the District of West Vancouver
Call to Artists / Expression of Interest EOI19 322

West Vancouver Community Centre – Public Art Project

The District of West Vancouver invites expressions of interest from artists or artist teams to design and integrate a site-specific public art at the West Vancouver Community Centre (Community Centre) located at 2121 Marine Drive, West Vancouver, BC.

This opportunity is open to professional artists and artist teams who demonstrate the following:

  • Are able to meet the deadlines and stay within approved budget.
  • Have the skills and experience required to manage all phases of the implementation from design to installation.
  • Reside in Canada.
  • Have an understanding of the vision and themes as stated below.

The site for the public art is at the exterior of the south entrance to the West Vancouver Community Centre on the lawn leading to the West Vancouver Seniors’ Activity Centre. Adjacent to the designated site is an existing water fountain that is located immediately outside the community centre that also has outdoor seating for a café in the summer months and is busy with children playing around the fountain.

The installation will engage the local community, users, and visitors to the Community Centre.

The Artwork – Vision and Themes

The District of West Vancouver and West Vancouver Community Centres Services Society (WVCCS) is seeking an ENGAGING AND INTERACTIVE piece of art that is welcoming and inclusive to the local community, users and visitors to the Community Centre. Submissions should:

  • Consider the CONTEXT of the location and architecture of the building.
  • Be approachable and inclusive of the VALUES of the WVCCS:
    • Community
    • Inclusiveness
    • Responsibility and Trust
    • Learning and Innovation
    • Working together
  • Reflect the essence of what the community is about: nature, outdoors, balanced living, family, connection.
  • Provide a beautiful and interesting piece of public art balanced with the ability to be engaging and interactive for an area that is a gathering place for people of all ages. This piece is not intended to be a play structure but will be in a location with many children who will want to engage with the piece.

Other considerations:

  • May be more than one piece.
  • The piece(s) can vary in size but final installation should be large enough to have a significant visual presence to command attention from people passing by.
  • The piece(s) could include community involvement during development. For example, by incorporating input from the community, users, and visitors to the Community Centre and/or an artist in residence element during all or select phases of implementation.
  • There is no preference for materials but the piece(s) must not: endanger the public, require unreasonable maintenance and must be vandal-resistant, easily and efficiently protected and preserved.
  • A maximum budget $94,000 (Canadian funds) has been allocated for the commissioning of the artwork. The maximum budget is inclusive of all artists’ fees, technical consulting, insurance requirements, fabrication, site preparation, installation, documentation, travel expenses, taxes, and all other related costs.
  • The total cost of the project is $100,000 including all advertising costs for Call for Entry, fees for shortlisted artists’ creation of drawings or maquettes, selection committee costs, etc.
Selection Process

The project is open to all Canadian artists. The selection process will be undertaken by a Selection Panel. The panel will review all submissions and short list up to three artists who will be asked to provide a detailed design sketch, budget, time schedule and other pertinent information. Each of the short listed artist(s) teams will receive a presentation fee of $750 to complete this phase.

Upon review of the short listed presentations, the Selection Panel will recommend one artist(s) team for the project. However, if no submission warrants consideration, the Selection Panel reserves the right not to award the commission.

Submission Requirements

Artist(s) are requested to provide the following information in their response to this Expression of Interest:

Three copies of:

  1. Name of artist and/or artists with contact information including full mailing address, an email address and telephone number
  2. Cover letter describing the reason for interest in this project
  3. One-page outline of the conceptual approach to this project
  4. Resume or CV of each artist who will be assigned to the project
  5. References
  6. A corresponding image list of images on the flash drive indicating the artist’s title, date, medium, location and value.

One copy of:

  1. One flash drive of up to 12 digital images in .jpeg file format showing previous examples of the artist’s work including a corresponding image list indicating the artist’s title, date, medium, location and value.
  2. A video or DVD may be submitted if no longer than five minutes in duration

If awarded, the successful artist(s) will be required to provide the following documentation:

  1. A Commercial General Liability insurance policy with Insurers licensed to do business in the Province of British Columbia and signed by an authorized representative of the Insurer. The District shall be provided with an insurance certificate naming the District of West Vancouver as Additional Insured with an underlying Commercial General Liability limit of not less than Two Million dollars ($2,000,000) per occurrence, including broad form contractual liability and severability of interest provisions, a copy of which shall be in a format acceptable to the District.
  2. A clearance letter from Work Safe BC providing evidence that their firm is in good standing.
  3. If the Artist(s) does not have the benefit of mandatory workers compensation coverage under the Workers Compensation Act, the Artist(s) must apply for and maintain personal optional protection insurance (consisting of income replacement and medical care coverage) during the term of the contract at their expense if such personal optional protection insurance is available for the Artist(s) from WorkSafeBC or other source.
Project Timeline

The following timetable outlines the anticipated schedule for the selection process and project award. The schedule is provided for information only. Timing may vary and the District will ultimately determine the timeline of events

Expression of Interest closes: December 11, 2019 at 2:00 p.m. PST
Selection Process Review and Short Listing of Artist(s): January 30, 2020
Short listed Artist(s) interviews: February 2020
Project Award: March 13, 2020


Inquiries regarding this project may be directed to:
Doti Niedermayer, Senior Manager, Cultural Services
P: 604.921.2938 | E: dniedermayer@westvancouver.ca

The deadline for enquiries is noon, December 2, 2019. Enquiries received after that time will not be responded to. All amendments or responses to enquiries will be posted to the BC Bid website (bcbid.gov.bc.ca). It is the responsibility of the respondent to monitor this website to check for updates.

If any Director, officer, employee, agent or other representative of a respondent makes any representation or solicitation to any director, officer or employee of the District other than the Purchasing Manager or the person named above, with respect to this EOI, whether before or after a submission, the District shall be entitled to reject or not accept the submission.

Submission of an Expression of Interest will not guarantee an invitation to participate in any future contracting process. The District reserves the right to accept or reject any or all Expressions of Interest. Criteria for evaluation will include all information requested, including experience with similar successful projects, references, and other criteria that the District may not be aware of at this time. Interested persons or firms shall be responsible for all costs associated with preparing their submissions.

Closing date and Time

Submit your Expression of Interest (3 hard copy sets of written materials and one flash drive of images required) by Wednesday December 11, 2019 at 2 p.m. local time to:

The District of West Vancouver
Attn: Clay Nelson, Purchasing Manager
Re: EOI19 322 West Vancouver Community Centre Public Art Project
750 17th Street, West Vancouver, BC, Canada, V7V 3T3
P: 604.925.7062 | E: cnelson@westvancouver.ca

Submissions by email will not be accepted.
The District does not intend to consider late submissions that are not received by the specified due date and time.

Site Images

Photos available on request.