Publications Officer, The Power Plant

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The Power Plant Contemporary Art Gallery (TPP) at Harbourfront Centre is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America. Since 1987, The Power Plant has been on a mission to create an open culture and community for people to be face-to-face with thought-provoking contemporary art and ideas. We have a culturally diverse workforce and audience whose lives and communities we seek to enrich through encouraging exploration of self and society. More than a gallery, The Power Plant is a community hub that caters to adults, youth, and children through broad and unique programming. It is a window into a diverse range of ideas and perspectives that inspire unlimited personal discovery. To learn more about us, please visit www.thepowerplant.org.

We are currently looking to bring on board an experienced, super organized and resourceful Publications Officer with excellent communication skills and a keen attention to detail to plan, coordinate and manage publications and exhibition materials, as well as to provide copy editing and proof reading assistance.

Position Title: Publications Officer
Department: The Power Plant
Reporting to: Head of Curatorial Affairs
Type of Employment: Full-time
Compensation: $50,000 to $60,000 per year, including comprehensive employee benefit package

SUMMARY OF FUNCTION

Reporting to the Head of Curatorial Affairs, the Publications Officer will be responsible for the planning, coordination and financial management of all publications and exhibition catalogues at The Power Plant, and copy editing and proofreading of program guides, annual report, exhibition didactics, and other audience-facing texts. This position will be assuming editorial responsibilities responsible for the production and management of three to nine publications per year in collaboration with the Curatorial department, Communications & Marketing department, and Learning & Outreach Programs department while, liaising with design and production colleagues and collaborators. This position will also require managing a team of independent contractors as well as managing budgets for the Publication Department.

DUTIES & RESPONSIBILITIES

Publications

  • Lead and oversee the production of all Power Plant publications in collaboration with The Power Plant Curatorial department.
  • Copy edit and proofread program guides, family guides, and annual reports in collaboration with The Power Plant Marketing & Communications department.
  • Production of Family Guides in collaboration with The Power Plant Power Kids & Outreach Coordinator.
  • Serve as the gallery’s lead contact for publication coordination/planning, website, shop etc.
  • Management of the independent contractors including, authors, graphic designers, proofreaders, translators, publishers, and all other vendors.
  • Facilitate clear communications between internal staff, authors and external vendors and freelancers.
  • From time to time and depending on budgets, manage volunteers, interns and contractual staff hired in a support role within the department.
  • Read, correct, rewrite, or revise the material under his or her supervision to ensure that it is presented clearly in precise language and proper grammatical form.
  • Evaluate and insert requested author revisions and final editor changes using Adobe Acrobat, reviews typeset revisions for accuracy, and check final print–ready files for quality and completeness.
  • Liaise with independent contractors, including authors, graphic designers, copy editors, translators, and others directly involved in the published work to convey editorial comments, resolve issues, and ensure deadlines are met.
  • Prioritize and schedule work, organizing workflow in accordance to agreed printing and publishing deadlines.
  • Update and monitor the publication budget, overseeing invoicing and accounts payables and receivables.
  • Be present during meetings where applicable in order to troubleshoot and remedy arising issues.
  • Organize copy flow, coordinate multiple production schedules and printing deadlines. Maintain all schedules and deadline and enforce manuscript submission deadlines.
  • Recommend substantive editorial changes as needed. Review, proof, and fact-check all copy and may perform layout work of a detailed and complex nature.
  • Coordinate the search for photographic material to illustrate a publication, as well as manage copyright procedures for museum publication and apply for Library and Archives catalogue listings.
  • Ensure permission standards for content and image are documented; coordinate postproduction activities such as mailing to authors and key collaborators.
  • Research potential distribution opportunities for publications in consultation with the Curator of the Exhibition, the Artistic Director, and the Head of Curatorial Affairs.
  • Develop and keep up to date The Power Plant’s organizational style guide.

Budgets

  • Manage budgets for the Publication Department.
  • Manage publication budgets and reconcile on a regular basis for invoicing and for charge backs, reconciling them in collaboration with the Finance Manager.
  • Participate in budget development by summarizing, researching, and analyzing past expenditures.
  • Ensure that invoices and reconciliations are done in a timely manner and that each publication is on budget.

Other

  • Perform special projects and other duties of a similar nature or level assigned by the Director from time to time.

KEY PERFORMANCE INDICATORS

  • Successful delivery of publication on time and within budget.
  • Successful management and oversight of budget for the Publication Department.
  • Successful management of independent contractors.

SKILLS, QUALIFICATIONS & ATTRIBUTES

  • University graduate; or equivalent combination of education (degree in Communications, English or Journalism) and experience
  • Minimum (4+) years documented experience planning and managing publications, experience in publishing or related environment, including editorial, design, and/or production.
  • Clear understanding of financial priorities and budgets associated with publications.
  • Thorough awareness of copyright law.
  • Familiarity with the publishing industry.
  • Ability to organize and plan multiple and simultaneous activities to meet tight deadlines.
  • Ability to manage an interdisciplinary team of independent contractors and contractual staff.
  • Strong organizational and time management skills with attention to details.
  • Excellent written and spoken English.
  • Knowledge of French or another language is an asset.
  • Superior writing, editing and proofreading skills; Expert knowledge of grammar, an excellent grasp of stylistic for and the ability to use language precisely. Possess the ability to understand the intention of the author and, when necessary, rephrase his or her words so they read more precisely.
  • Exceptional interpersonal skills and relationship management skills to build positive relationships with staff and deal tactfully with a variety of stakeholders.
  • Must be computer literate (Microsoft Office), familiarity with current publishing, design, and presentation software programs: Adobe Acrobat, Adobe In Design, and Photoshop.
  • Ability to work within different teams and independently.
  • An understanding of, and commitment to, the Institution’s mission and values.
  • Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada for the full duration of the contract.
  • Remote work from home is currently in place, however the candidate must be able to work on site at our downtown lakeside gallery as needed, and when return to work directive is in place.

HOW TO APPLY

The Power Plant is committed to diversity and inclusiveness. We encourage qualified applicants from all backgrounds to apply.

Acceptable applications must include a current resume, and a cover letter addressed to Gaëtane Verna, Director of The Power Plant, indicating why you wish to join the team, how you would meet the essential criteria for this key position, and your salary expectation.

Two (2) different writing samples, two or three pages (2-3) each, single space. Please provide one sample that demonstrates your copy editing skills (attach a Word doc that includes your mark-up and comments, or mark-up a hard copy and send us the image in a PDF file).

To apply, please submit your application to jobs@harbourfrontcentre.com by no later than October 1, 2021. Please quote Publications Officer (The Power Plant) in the subject line of your application.

We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

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