Operations and Financial Manager, Oakville Galleries

Oakville Galleries is seeking a dynamic Operations and Financial Manager to join their team

Job Status: Permanent Full-Time
Hours and Days: 35 hours per week Monday – Friday with some evening & weekend work as required
Salary Range: $50,000 – $60,000 contingent on experience
Benefits: Extended health and dental benefits; pension benefits; life insurance benefits
Deadline for Applications: Ongoing until June 28, 2023
Target Start Date: Immediately

Oakville Galleries is seeking an Operations and Financial Manager. If you are an individual with strong administration and organizational skills who is passionate about contemporary art and committed to working collaboratively in an environment that supports diversity and inclusion, this could be the job for you.

Oakville Galleries is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals who may contribute to the diversification of Oakville Galleries, including individuals who identify as BIPOC, 2SLGBTQIA+, people with disabilities and others from historically marginalized groups are encouraged to apply.

Reporting to the Executive Director, the Operations and Financial Manager will be responsible for activities supporting the daily operations and financial processes of Oakville Galleries. The successful applicant for this position will have a strong background in museum / gallery administration and / or cultural facilities management, as well as good budgeting and financial management experience.

The Operations and Financial Manager will oversee and directly manage duties related but not limited to: managing day-to-day operations, performing accounting tasks for expenses and revenues (including bookings & sales); administering payroll; ordering office and operational supplies; maintaining databases; managing internal and external communications; providing monthly income and expense statements; working with the Town of Oakville and coordinating financial, facilities, and human resources projects; part-time staff management; supporting the Executive Director with funding applications; fundraising & events, reporting and other administrative tasks; and preparing documents for and taking minutes at board meetings.

Requirements and Qualifications:

  • Bachelor’s degree in Accounting / Finance or a related field, or Bachelor’s degree in Art, Arts Administration, or Museum Studies with training/experience in financial administration
  • Minimum 3 years’ experience working in office operations / financial services in the arts / culture / heritage / non-profit sectors
  • Experience with new-hire setup and payroll administration
  • Experience in financial statement preparation, accounting oversight, budgeting, and financial analytics
  • Oversees operations and ensures proper record keeping, report generation, accounting, and follow-up
  • Proficient with internal communications, MS Office and accounting systems
  • Strong attention to detail
  • Working collaboratively in a team with management support as required
  • Demonstrates effective strong interpersonal, communication, and project management skills
  • Acts with discretion and confidentiality
  • Maintains professionalism which publicly supports mission, functions, programs, activities, and policies of the Oakville Galleries

Interested applicants should submit a one-page cover letter and concise CV to: employment@oakvillegalleries.com. Applications will be reviewed on an ongoing basis so early submissions are encouraged until June 28th, 2023 at 11:59 am EDT.

We thank you for your application. Please note that only shortlisted applicants will be contacted.

About Oakville Galleries
A contemporary art museum housed in two gallery spaces and located 30 km west of Toronto, Oakville Galleries is one of Canada’s leading art museums, with a primary commitment to presenting the work of early and mid-career artists from across Canada and around the world.

Oakville Galleries operates with support from the Canada Council for the Arts, the Ontario Trillium Foundation, the Ontario Arts Council, an agency of the Government of Ontario and the Corporation of the Town of Oakville, along with our many individual, corporate and foundation partners.

Gallery Hours
Tuesday – Saturday: 10:00 AM ­– 5:00 PM
Closed Sundays and statutory holidays
Monday (available by appointment)

Admission is always free, donations welcome.

Oakville Galleries logo

In Gairloch Gardens and at Centennial Square
905.844.4402 | info@oakvillegalleries.com | oakvillegalleries.com | @oakvillegalleries

1) Oakville Galleries in Gairloch Gardens, Spring 2022.
2) Installation view of Sascha Braunig: Lay Figure at Oakville Galleries in Gairloch Gardens, Fall 2022. Photo: Laura Findlay. Images courtesy of Oakville Galleries