Registrar/Head of Collections, Woodstock Art Gallery

Photo: Trish Roberts, Custom Concept Photography

The Woodstock Art Gallery is seeking a Registrar/Head of Collections for a full-time, temporary 18-month contract expected to run from May 1, 2022 – November 16, 2023.

The Woodstock Art Gallery is part of the Cultural Services Department of the City of Woodstock and is Oxford County’s largest municipal public gallery. The Gallery’s permanent collection showcases over 1,900 works by local, regional and national artists with a particular focus on the work of artist Florence Carlyle (1864–1923).

The Registrar/Head of Collections will be responsible for collections and exhibition management. Please see below or click here for a detailed job description.

Application Deadline: March 14, 2022 at 4pm

Resumes and cover letters must be submitted online through the City of Woodstock’s online job application system.

Job Description

The City of Woodstock is a dynamic and growing community of 41,000 located in the heart of southwestern Ontario at the crossroads of highways 401 and 403. A growing community, Woodstock has kept its small-town flavour while offering the types of amenities typically found only in larger cities. Woodstock has roots in both agriculture and manufacturing; as the recognized Dairy Capital of Canada and as home to Toyota’s second Canadian manufacturing facility. With a skilled workforce, affordable housing and a new community hospital Woodstock truly is a growing city with a lot of rural, small-town charm.

REGISTRAR / HEAD OF COLLECTIONS (Temporary – 18 Month Contract)


To be considered, applicants must possess the following qualifications:

  • A minimum of a B.A. degree in fine arts, art history, museum studies or related field; a M.A. is preferred.
  • 3 to 5 years museum experience in managing fine art collections and gallery exhibitions.
  • Knowledge of computer applications, specifically Microsoft Office, and Collections Management Databases.
  • Valid driver’s license an asset.
  • Knowledge of current practices in the proper handling of art works.
  • Thorough knowledge of contemporary and historical art locally, nationally and internationally.
  • Ability to do scholarly research.
  • Ability to communicate effectively both orally and in writing with respect to historical and contemporary artwork for public presentations, project proposals, grant submissions, publications and other printed or electronic materials.
  • Ability to write art gallery quality text.
  • Ability to work with minimal supervision in a team environment.
  • Ability to establish and maintain effective working relationships with other employees, artists, cultural professionals, volunteers, students, donors and the public.
  • Highly developed organizational skills with good attention to detail.
  • Ability to effectively work on multiple projects simultaneously.
  • Ability to use diplomacy with artwork donors in situation of refusal.
  • May be required to use own vehicle to move or transport artifacts.


Collections Management including:

  1. Acquisitions
  2. Cataloguing
  3. Collections Administration
  4. Conservation

Exhibitions Management including:

  1. Exhibition Planning and Development
  2. Exhibition Coordination
  3. Facility/Gallery Operations

Working Conditions:

Evening and weekend work may be required. Hours worked as scheduled by Director/Curator. Heavy lifting and climbing ladders to access art works and artifacts. Working in contact with conservation equipment, contact with fur, feathers, textiles and chemicals when necessary. Nature of work results in frequent interruption. Will be expected to staff the front desk during staff lunches, vacations or illness. In this capacity will interact with the public, orient visitors, answer questions, register participants for programs and represent the Gallery to the public.

Rate of pay: $27.03 – $31.08, as per hour per Schedule “A” of the Inside/Part-time Collective Agreement.

Resumes and cover letters will be received online at no later than 4:00 p.m. March 14, 2022.

Contract expected to run from May 1, 2022 to November 16, 2023.

The City of Woodstock is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

In accordance with the City of Woodstock’s Covid-19 Vaccination Policy, new employees hired with the City of Woodstock are required to be fully vaccinated as a condition of employment, subject to accommodations required in accordance with the Ontario Human Rights Code.

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

Woodstock Art Gallery
449 Dundas St., Woodstock ON N4S 1C2
PO Box 1539, Woodstock ON N4S 0A7

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