Open Studio is hiring an Archivist and Virtual Residency Coordinator Assistant

Open Studio is an Artist-Run Centre (ARC) dedicated to contemporary print. We offer accessible, inclusive and affordable printmaking facilities, programs and services for artists and the public from across Canada and abroad. We support artists in the creation and exhibition of contemporary print in an open-minded, safe and collaborative environment. Our vision is to shape the exploration of print as essential, dynamic, and relevant to contemporary culture and creative thought.

We’re currently seeking candidates to help us fulfill two projects through the winter and spring of 2021-22.


Image: (left) Part of Open Studio’s archive; (right) image digitizing set-up.


Job Description

Open Studio is seeking an Archivist to assist in all areas of collections management as it establishes and digitizes its print collection, which spans 50 years of the studio’s history.

The Archivist will help us formalize our collection from our archive of materials created at Open Studio. The archive contains artworks in the printmaking medium, including but not limited to: lithographs, etchings, screenprints, photo-based prints, and relief prints; also, print-based artworks on various substrates, textiles, wood, and artist books; as well as ephemera and documents. The collection relates to the history of artist-run centres in Toronto and Canada’s wider art scene.

Pay Rate: $25/hour x 35 hours/week x 24 weeks, with benefits
Location: 401 Richmond Street West, Suite 104, Toronto ON M5V 3A8
Job’s Focus: Archives, Collections Management
Job Type: Full-time; 35 hours/week, six-month contract, in-person
Career Level: Recent Graduate / Intermediate
Apply by: November 15, 2021, 11:59pm EST
Start: December 2021

Key Duties and Responsibilities

  • Assisting Open Studio with all aspects of collections management as it establishes its print collection as a resource for education and exhibition programming
  • Implement Open Studio’s new Collections Management policies, providing input for enhancements to policy development as required
  • Document the state of the collection, its condition and value, while consulting with the Curator and Collections Manager as needed to ensure accuracy of data
  • Advise on and implement best practices to organize, store, preserve and access the collection
  • Accession, deaccession and update records using digital resources [Filemaker Pro Database]
  • Digitize physical records and consolidate and organize inventory documentation as needed

Skills and Experience

  • Education experience in Museum Studies, Library and Archive Sciences, and/or equivalent work experience in the field
  • Excellent organizational skills, analysis and research skills
  • Strong verbal and written communication skills
  • Experience using collections-management software [Knowledge of Filemaker would be an asset]
  • Experience handling and storing artworks [works on paper, sculpture and textiles]
  • Experience digitizing artworks utilizing photography equipment, scanner and editing software [familiarity with Adobe Creative Suite would be an asset]
  • Interest in / knowledge of contemporary art, art history, and printmaking would be an asset
  • Ability to work independently: this is a predominantly self-directed position, working in conjunction with the Curator and Collections Manager

Virtual Residency Coordinator Assistant

Job Description

Open Studio is seeking a Coordinator Assistant to act as the creative arts administrator supporting a new virtual residency program, made possible through the Canada Council for the Arts Digital Now Fund. The Coordinator Assistant will be responsible for workshop development and outreach, working closely with the Artistic Coordinator, Laura Grier (she/they) and Open Studio staff to manage scheduling and associated administrative duties for the duration of this residency [completion expected in June 2022].

Pay Rate: $35/hour, part-time/contract, totaling 270 hours
Location: 401 Richmond Street West, Suite 104, Toronto, ON, M5V 3A8
Job’s Focus: Administration, Project Coordination
Job Type: Part-time; reduced hours in Dec, average of 10 hours/week starting Jan 2022, in-person and remote work
Career Level: Intermediate
Apply by: November 15, 2021, 11:59pm EST
Start: December 2021

Key Duties and Responsibilities

  • Organize residency planning logistics such as planning online meetings and scheduling in-person sessions, working closely with the Studio & Education Manager
  • Assist with communications and messaging, working collaboratively with the Artistic Coordinator and the Programming & Communication Manager
  • Help program an online presence for each participating artist [web, social media etc.]
  • Assist with artwork documentation, record retention and planning for any exhibition-related programming, working collaboratively with the Curator & Collections Manager
  • Provide administrative support as needed

Skills and Experience

  • Experience in arts administration and educational programming
  • Experience coordinating online events and virtual learning sessions
  • Proficient managing multiple schedules and deadlines
  • Familiarity with social media platforms and expanding online engagement
  • Experience digitizing artworks utilizing photography equipment and editing software [familiarity with Adobe Creative Suite would be beneficial]
  • Familiar with Mac computers, Google Drive, Microsoft Office
  • Strong interpersonal and communication skills and willingness to cultivate partnerships
  • Self-directed, able to work as a team member in a small, open and busy environment
  • Knowledge and respect for diverse aesthetic, cultural and ideological points of view and the ability to facilitate a productive exchange

Application Process

Email your cover letter and resume as a single PDF to with either Archivist or Assistant Coordinator in the subject line by November 15, 11:59pm EST.

We’re grateful for all applications, but only candidates selected for an interview will be contacted. If you are contacted, please advise us of any accommodations needed to ensure you have access to a fair and equitable process.

Open Studio is proud to be an equal opportunity employer and strongly supports and values diversity in the workplace. Open Studio is committed to equity, diversity, accessibility, and inclusiveness in all its practices. We respect the right of applicants and employees to fair and equitable treatment according to the Ontario Human Rights Code. Applications from all qualified candidates are welcome, and individuals from equity-deserving groups are encouraged to apply.

Open Studio gratefully acknowledges the support of the Canada Council for the Arts, the Ontario Arts Council, the City of Toronto, the Toronto Arts Council, the Ontario Trillium Foundation, and the Government of Canada. Open Studio also acknowledges the generous support of its members and numerous foundations, corporations and individuals.


Open Studio
401 Richmond Street West, Suite 104
Toronto ON M5V 3A8
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