Donor Events & Stewardship Officer, Toronto Biennial of Art

JOB OPPORTUNITY
Donor Events & Stewardship Officer

About TBA

The Toronto Biennial of Art’s mission is to make international contemporary art available to everyone. For 10 weeks every two years, local and international artists transform Toronto and surrounding regions with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programs aim to inspire individuals, bridge communities, and contribute to global conversations from a variety of perspectives. The next Toronto Biennial of Art takes place from March 26–June 5, 2022.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization. Please see TBA’s recent Statement of Accountability for more information on our commitment to racial justice.

Position Overview

Job Title: Donor Stewardship & Events Officer
Role Type: Full-time contract
Contract Length: December 1, 2021 – June 30, 2022, with potential to extend
Salary: $55,000 – 65,000 (prorated)
Benefits: A Health Savings Account is provided after completing the probationary period
Application Deadline: November 19th, 2021

The Toronto Biennial of Art (TBA) is seeking a full time Donor Stewardship & Events Officer who will report to the Director of Development, and work closely with the Development team. The Donor Events & Stewardship Officer will be responsible for planning and executing exceptional donor experiences and stewardship activities throughout the 2022 Toronto Biennial of Art. This will include in-person and virtual events such as: curator tours; artist talks; performances; cocktail receptions; preview events; a large-scale closing event; and more.

Roles and Responsibilities

Events (70%)

Plan, design, and execute a series of high-quality donor stewardship events in advance of, and during, the 2022 Toronto Biennial of Art in collaboration with the Director of Development
Manage event logistics and contractors including catering, transportation, etc.
Liaise with internal and external stakeholders including the TBA curatorial team, artists, and partners to coordinate and plan event logistics and content
Ensure exceptional experiences for all donors at TBA events
Oversee all event invitations and attendee lists
Work with the Marketing and Communications team to ensure production of print materials and promotion of events
Manage event budgets prudently with an eye toward securing sponsorships and in-kind support (including food, beverage, gifts, speakers, and/or venues) whenever possible

Stewardship (20%)

Plan, design and execute donor stewardship initiatives such as mail-outs, email campaigns, etc.
Prepare donor correspondence including stewardship materials and reports
Contribute to team-wide strategy development on stewardship and donor engagement
Ensure that all donors are properly recognized for their contributions in collaboration with the Development Coordinator

Administration & Development Support (10%)

Leading with curiosity, proactively learn about TBA’s work in order to effectively support fundraising priorities
Work collaboratively with Development colleagues to achieve collective fundraising goals
Ensure the maintenance of up-to-date donor records and lists, including in the organization’s CRM platform, Salesforce
Manage program and event budgets, liaise with Finance regarding vendor contracts and payments, etc.

Desired Qualifications

Hold an undergraduate degree in a related field or equivalent experience
Minimum 3-5 years of relevant work experience in fundraising events and stewardship, preferably in the arts
Excellent oral and written communication skills
Highly experienced in planning and executing donor or client events
Strong understanding of good donor stewardship practices
Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment
A flexible team player that is able to collaborate and support colleagues, and remain motivated to achieve results
Proactive and thinks ahead
Demonstrated ability successfully manage multiple priorities as evidenced by excellent organizational and time management skills
Superior computer literacy in Google Office Suite and Microsoft Office
Experience using donor or CRM databases. Salesforce knowledge is strongly preferred.
Professionalism, good judgment and discretion in dealing with confidential and sensitive matters are essential
General knowledge of fundraising practices, procedures and standards preferred as evidenced by a combination of relevant work, education or professional development
Strong donor and client-service mindset

We believe in growth and curiosity. If you don’t have all of these qualifications, but believe you have what it takes and you’d be excited to do the work, please apply!

To Apply:

To apply, please send a cover letter and resume to opportunities@torontobiennial.org, with the subject line “Donor Events & Stewardship Officer” by November 19, 2021. Please indicate where you saw this posting. Only selected applicants will be contacted for an interview.

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

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