Deputy Director, Oakville Galleries

Oakville Galleries is seeking a dynamic Deputy Director to join their team.

Deputy Director
Job Status:
Permanent Full-Time
Hours and Days: 35 hours per week Monday – Friday with some evening & weekend work as required
Salary Range: $60,000 – $70,000 contingent on experience
Deadline for Applications: Ongoing with review of applications until July 8, 2024

Reporting to the Executive Director, the Deputy Director will be responsible for a variety of activities supporting the operations and financial processes of Oakville Galleries. The successful applicant for this position will have a strong background in office and operations management, strong administration and organizational skills, as well as good budgeting, financial, logistical, and management experience. Experience in data management, exhibitions and events management, and experience working in the non-profit / cultural sector are all assets for this role.

The Deputy Director will oversee and directly manage duties related but not limited to: managing day-to-day operations, performing accounting tasks for expenses and revenues (including bookings & sales); administering payroll; ordering office and operational supplies; maintaining databases; managing internal and external communications; providing monthly income and expense statements; working with the Town of Oakville and coordinating finances, rental facilities, and some human resources projects including part-time staff management; managing contact lists, supporting the Executive Director with funding research & applications, supporting the Development Manager with fundraising & events, reporting and other administrative tasks; and preparing documents for and taking minutes at board meetings.

Requirements and Qualifications

  • Bachelor’s degree in Accounting/Finance /Business or a related field, or Bachelor’s degree in Art, Arts Administration, or Museum Studies with clear training/experience in financial administration
  • Minimum 3 years’ experience working in office operations/financial services
  • Experience with new-hire setup and payroll administration
  • Experience in financial statement preparation, accounting oversight, budgeting, and financial analytics
  • Oversees operations and ensures proper record keeping, report generation, accounting, and follow-up
  • Proficient with internal communications, MS Office and accounting systems
  • Strong attention to detail
  • Working collaboratively in a team with management support as required
  • Demonstrates effective strong interpersonal, communication, and project management skills
  • Acts with discretion and confidentiality
  • Maintains professionalism which publicly supports mission, functions, programs, activities, and policies of the Oakville Galleries
  • Experience in the arts/culture/heritage/non-profit sectors is an asset

Oakville Galleries is committed to equity, welcomes diversity, and hires on the basis of merit. All qualified individuals, including individuals who identify as BIPOC, 2SLGBTQIA+, people with disabilities and others from historically marginalized groups, are encouraged to apply.

Interested applicants should submit a one-page cover letter and concise CV to: employment@oakvillegalleries.com. Applications will be reviewed on an ongoing basis so early submissions are encouraged as soon as possible until July 8, 2024 at 11:59 am EDT. We thank you for your applications. Please note that only shortlisted applicants will be contacted.

About Oakville Galleries

Oakville Galleries is a contemporary art museum located 30 km west of Toronto. Housed in two spaces—one alongside downtown Oakville’s library, and the other in a lakeside mansion and park—Oakville Galleries is one of Canada’s leading art institutions, presenting the work of emerging and established artists from across Canada and around the world. Placing artists at the center of its vision, Oakville Galleries strives to be a nationally and internationally leading museum for the presentation of contemporary art, delivering excellent, innovative exhibitions and generating new, invigorating ideas. Our dynamic, diverse and forward-thinking program produces significant positive social impact.

Oakville Galleries is located on Treaty Lands and Territory of the Mississaugas of the Credit First Nation and the traditional territory of the Huron-Wendat and the Haudenosaunee. As an institution, Oakville Galleries recognizes the importance of establishing and maintaining meaningful and respectful relationships with the original inhabitants and keepers of the land, and we are grateful for the opportunity to operate on this territory

Oakville Galleries logo

Oakville Galleries in Gairloch Gardens
1306 Lakeshore Road East, Oakville

Oakville Galleries at Centennial Square
120 Navy Street, Oakville

Admission is free.

For more information about Oakville Galleries, our exhibitions or programs, please visit oakvillegalleries.com

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