Curatorial Administration and Finance Assistant (YCW), Toronto Biennial of Art


Curatorial Administration and Finance Assistant (YCW)

About TBA

The Toronto Biennial of Art’s mission is to make international contemporary art available to everyone. For 10 weeks every two years, local and international artists transform Toronto and surrounding regions with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programs aim to inspire individuals, bridge communities, and contribute to global conversations from a variety of perspectives. The next Toronto Biennial of Art takes place from March 26–June 5, 2022.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization. Please see TBA’s recent Statements of Accountability for more information.

Position Overview

Job Title: Curatorial Administration and Finance Assistant
Role Type: YCW Contract, part time Nov-Dec 2021, full time starting January 2022
Contract Length: 01 November-31 March, 2022
Salary: 19.23/hour, bi weekly pay
Benefits: N/A
Application Deadline: October 4th, 2021


The Toronto Biennial of Art (TBA) is currently seeking a Curatorial Administration and Finance Assistant to support the curatorial and financial teams and play a vital role in the ongoing operations and event planning for the next edition of TBA in 2022. Over the role’s 5-month period, the Assistant will report to the Administration and Finance Manager. They will also work closely with the broader finance and curatorial teams, experiencing on-the-job training in aspects of administration and financial planning, development, and execution of the Biennial’s exhibitions and programs. The Assistant in turn will be of integral importance in the daily work of these departments, working towards the next edition of TBA and acting as an advocate for the organization in the city. TBA is committed to developing and mentoring a range of skills in relation to the administrative, financial, and logistical management of exhibition and programming activities associated with a contemporary art biennial, to create future leadership opportunities for recent graduates and early career individuals in the arts.

The Assistant provides administrative and clerical support to realize artist projects for the Biennial. Additionally, they will receive daily feedback and assistance on self-directed tasks to enable them to mobilize their abilities to be resourceful and problem solve, vital tools for any successful role in this field. TBA will provide extensive on-the-job training and mentorship for the successful candidate through a range of tasks and opportunities for skills development outlined below.

As part of TBA’s formal evaluation processes, the Assistant will participate in a mutually developed performance review at the mid- and end of their term as well as the opportunity for them to provide feedback and ask questions at bi-weekly staff meetings and informal and formal touchpoints with their direct supervisors in the administrative and financial team. As part of the evaluation process, a list of developed skills will be documented as well as areas in which the Assistant would like to further their learning. Success will also be determined by enabling the Assistant to further their career in the arts, whether with TBA or another arts organization.

Roles and Responsibilities

  • Provide administrative support to the administration and financial team, with a focus on curatorial projects and managing daily tasks as they arise (incl. minute-taking and organization of filing systems)
  • Support the Administration and Finance Manager and the curatorial team to ensure artists projects are kept on budget and in line with contracts
  • Support artist projects through administrative duties, daily monitoring, communication with artists and their representatives, event coordination, travel logistics, and other tasks as they arise
  • Provide administrative assistance to the curatorial team in relation to financial spend
  • Liaison between the curatorial and financial departments to verify, collect, and provide invoices and budget spends
  • Maintain and track budgets to be shared with artists and interdepartmentally
  • Support the financial and development teams with the preparation of financial and granting reports as needed

Desired Qualifications:

  • Minimum 1-2 years of relatable working experience (internship, paid or volunteer)
  • Recently completed or working towards a degree in administrative, financial, museum studies, or related fields
  • Ability to work remotely and in the office space, located at 158 Sterling Road, Toronto
  • Extremely organized and detail orientated
  • Highly developed writing and communication skills
  • Ability to work well in a fast-paced organization and is committed to deadlines
  • Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment
  • Ability to work collaboratively and to thrive in a collaborative environment as well as independently
  • Strong familiarity with Microsoft Office, particularly Excel, Google Workspace and Mac iOS
  • Assets: languages spoken other than English, experience in accounting and project management software

To Apply:

The position will be under the Young Canada Works at Building Careers in Heritage program. Applicants need to meet the program criteria and create a profile on the YCW site.

Cover letter and resume may also be sent to with the subject line “YCW Curatorial Administration and Finance position” by October 4th, 2021. Only selected applicants will be contacted for an interview.

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.


Toronto Biennial of Art
158 Sterling Road
Toronto, ON
M6R 2B7 Canada