Coordinator, Special Initiatives + Projects, Emily Carr University of Art + Design

Employment Opportunity
Coordinator, Special Initiatives + Projects

Competition #SA026-2024
Job Type: Temporary, Full-Time, Excluded, One Year Position (possibility of an extension)
Hours: 8:30am to 4:30pm / Monday to Friday (Telecommuting Options Available)
Compensation: Grade 7 ($37.90 to $50.54 per hour)

Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.

The Coordinator, Special Initiatives + Projects plays a pivotal role in enhancing administrative efficiencies and systems to streamline the execution of multiple projects. The Coordinator, Special Initiatives + Projects, leads the planning, managing, and coordinating activities to achieve the desired project outcomes. The Coordinator, Special Initiatives + Projects focusses on the development and implementation of project deliverables, budgets and managing project timelines while fostering transparent communication within project teams. This includes coordinating with project leaders and partners to mitigate any risks, regularly reporting project outcomes and impacts, cultivating robust partner relationships and offering extensive support to research assistants engaged in collaborative programming efforts. Additionally, the position entails spearheading grant proposal development and collaborating with university partners to optimize service delivery.

The Successful Applicant Should Possess:

  • Bachelor’s degree in business administration, communications, marketing, or a related field.
  • Minimum 3 years of relevant experience in project management and/or relationship management responsibilities.
  • An equivalent combination of education and experience will be considered.
  • Experience working in a post-secondary sector is an asset.
  • Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) is an asset.
  • Advanced knowledge of complex project management, with a strong emphasis on administrative workflows and communication strategies.
  • Demonstrated experience with multi-project management and balancing competing deadlines.
  • Demonstrated experience with grant writing and management.
  • Proficient in Microsoft Office and Adobe Creative Suite and the ability to lead document creation and layout in InDesign.
  • Ability to initiate and handle a variety of projects or assignments simultaneously in a timely manner.
  • Exceptional collaborative, organizational, analytical, and time management skills, with a keen attention to detail.
  • Strong strategic thinking and tactical problem-solving abilities.
  • Ability to pro-actively identify project issues and potential problems.
  • Excellent oral and written communication skills with proven ability to effectively present project requirements and updates.
  • Ability to exercise cultural sensitivity and competency in diverse populations and when dealing with students, faculty, staff, and the public.
  • Discretion and ability to maintain confidentiality.
  • Demonstrated commitment to justice, equity, diversity, inclusion, and reconciliation.
  • Knowledge and experience with web page content and social media platforms.

Typical Duties:

  1. Under the general supervision of the Project Manager, Partnerships + Creative Entrepreneurship, optimizes administrative workflows and systems to ensure smooth daily operation of multiple projects. This includes refining internal processes, managing documentation, and monitoring budgets and administrative details to support the efficient operation of the projects.
  2. In consultation with the Project Manager, Partnerships + Creative Entrepreneurship, develops and executes project plans. Ensures successful and coordinated completion of project deliverables by liaising directly with project leaders, partners, and research assistants and implementing necessary actions to keep projects on schedule, adhere to timelines, and ensure effective communication.
  3. Monitors project progress, identifies project risks or conflicts including budget, communication, or timeline issues and proposes solutions to the team leader.
  4. Fosters and maintains meaningful partner relationships through frequent direct contact to realize successful project outcomes and satisfaction across all involved parties.
  5. Provides comprehensive support to research assistants involved in partnered programming by designing and implementing easy-to-navigate program workflows, conducting regular meetings to ensure alignment and to gather feedback, and executing surveys and other tools to evaluate and enhance program effectiveness.
  6. Collaborates with the Project Manager, Partnerships + Creative Entrepreneurship to develop a communications strategy for the portfolio. Leads the development of online and print materials documenting project outcomes, collaborates with the Communications + Marketing Office and other key contributors to promote partnered initiatives. Maintains and updates the Shumka Centre website and socials as needed.
  7. Supports the Project Manager, Partnerships + Creative Entrepreneurship by leading the drafting and compilation of grant applications, proposals, and reports, while also spearheading the documentation, writing, and publishing of project materials to ensure clear and comprehensive reporting of project outcomes and impacts.
  8. Manages and directs the activities of Research Assistants, project staff, or external consultants as required by the project’s scale. Responsibilities include hiring, goal setting, performance monitoring and outcome assessment. Additionally, provides training to casual or contract staff when necessary.
  9. Responds to requests and inquiries for project-related information, including correspondence and documents of a confidential nature.
  10. Builds strong relationships with key Emily Carr University affiliates and maintains collaborative workflows with other units to ensure efficient services to partners/clients, faculty, and research assistants.
  11. Maintains up-to-date knowledge on industry best practices and innovations.
  12. Fosters a culture of Justice, Equity, Diversity, and Inclusion (JEDI) by remaining current in JEDI trends that impact their field of work and make recommendations to the Project Manager, Partnerships + Creative Entrepreneurship for improvements in support of the ECU community, and the strategic goals of the University.
  13. Required to travel for partnered program activities, encompassing occasional off-site local events, regional engagements, and national travel, which may extend beyond regular business hours.
  14. Performs other related duties as required.

To apply for this job, please visit ecuad.peopleadmin.ca
Competition closes: Wednesday, June 26, 2024

Emily Carr University especially invites those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. These include women, persons with diverse gender expressions and identities, persons of all sexual orientations, racialized persons, persons with disabilities, and First Nations, Metis, Inuit and Indigenous persons. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

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Emily Carr University of Art + Design
520 East 1st Avenue
Vancouver BC V5T 0H2
(604) 844-3824
hr@ecuad.ca

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