Call for Submissions (RFQ): Public Artwork at Cedar Creek, Burnaby


Artist Call for Submissions for Cedar Creek

Pivotal Urban Art on behalf of Ledingham McAllister Communities Ltd.

Project Summary

Focal Art Piece Budget: $400,000 inclusive
Submission Deadline: Note: Call for RFQ deadline December 13, 2019. Apply through website at
Eligibility: Canadian Residents
Completion: September 2021
Contact: Pivotal Urban Art – – 604.932.7798
For complete details about the call, visit our website.

Ledingham McAllister Communities Ltd. is seeking an artist or team of artists to create a focal public art piece/pieces for their new West-Coast contemporary designed residences, Cedar Creek, in South Burnaby in close proximity to their dynamic new 50 acre Master Plan community Southgate City. The artist call for this project has two phases. Phase I is a Request for Expressions of Interest and Qualifications (RFQ), which will be used to shortlist up to 3 artists. Phase II is the Concept Proposal and Development stage. In Phase II, shortlisted artists will receive $2000. for their preliminary design proposals. The Public Art Selection Panel will determine the final artist after reviewing the proposals.
The RFQ for Phase I must be completed and submitted by December 13th, 2019 at 5pm PST , 2019

The goal of this project is to create a unique, West-Coast inspired, rugged and majestic installation to contribute to the City of Burnaby’s public art collection and compliment the Cedar Creek residences.


The Cedar Creek Homes LP focal art piece/pieces budget is $400,000 for all costs associated with the focal art piece; including but not limited to: artists’ fees, travel, materials, permits as needed, insurance, fabrication, installation, and documentation and all taxes. Please plan the artwork design within the budget of art piece fabrication and installation of $400,000 all inclusive.


RFQ Submissions Deadline: December 13, 2019
Short Listed Artists Selection: January 15th, 2020
Presentations to Panel: March 2020

Selection Process & Submission Criteria
Phase I. Selection Process & Submission Criteria

The selection process will include an initial review of proposals by the Cedar Creek Public Art Selection Panel. The panel will consist of two representatives from the City of Burnaby, two representatives from Ledingham McAllister and one representative from Pivotal Urban Art. Pivotal Urban Art will present submitted artist qualifications to the panel. The Panel will review and decide on a shortlist of up to 3 artists to proceed with Phase II based on the quality of submissions including the following criteria:

  • Artists’ qualifications related to large scale public art projects
  • Letter of Interest detailing the artists involved and preliminary project ideas aligning with their expertise
  • References from previous public art project experience or clients
  • Previous experience in managing a public art process from design development through to installation
  • Demonstrated capability of working in public & private development contexts

Phase II. Selection Process & Submission Requirements

Artists shortlisted to complete Phase II will receive compensation of $2,000 for their submissions and concept proposals. Phase II artists are required to submit a concept proposal meeting the following submission criteria and provide a 10-15 min presentation to the Art Selection Panel:

  • Letter of Intent for the art piece/pieces (no longer than 2 pages)
  • Concept Proposal with accompanying maquette and or detailed project renderings
  • List of the necessary materials for artwork fabrication and installation, including potential subcontractors
  • Detailed project budget
  • Timeline for artwork creation and installation within the framework of the building development timeline

Once an artist is selected, both the artist and Cedar Creek Homes LP. will be asked to provide written confirmation that they accept the selection. Following this the artist will be required to submit a detailed design for final review by the Art Selection Panel.

Confidentiality of Submitted Works

All information provided to the artist and created by the artist is confidential until official release to the public by either Cedar Creek Homes LP or the City of Burnaby.

Please see attached Public Art Opportunites Site Plan:


The approved Public Art Plan for Cedar Creek LP Homes in the Edmonds area of south Burnaby consist of six (6) storey residential low-rise buildings.

The art piece/pieces are envisioned to be located within the landscaped areas within the development, along landscaped pathways and parkway between Buildings 2 and 3, landscaped green space on the corner of 14th Avenue and 15th Street create significant public art locations.

Michelle Kirkegaard, Director of Pivotal Urban Art