Call for Submissions: Public Art Commission for Toyota Eastern Canada Parts Distribution Centre

Toyota Eastern Canada Parts Distribution Centre, Bowmanville, ON., photo courtesy of Toyota.

Open Call for Commission of Public Art:
Toyota Eastern Canada Parts Distribution Centre

Overview

The Visual Arts Centre of Clarington (VAC) invites practicing Ontario-based artists to submit their applications for Toyota Motor Corporation’s commission of public art at their Eastern Canada Parts Distribution Centre (ECPDC) in Clarington, Ontario.

The new ECPDC facility opened on December 8, 2020. The plant was built with safety, sustainability, and accessibility at the top of mind — playing an essential role in Toyota’s Canadian parts and service operations.

The 350,000 square-foot facility is built on a 30-acre parcel of land located near the corner of Baseline Road and Lambs Road in Bowmanville, Ontario. The centre provides direct access to major transportation routes that better serve Toyota and Lexus dealerships from Manitoba to Newfoundland.

The ECPDC connects to a 600-metre multi-use recreational trail that links Toyota’s new facility to the community’s existing Soper Creek Trail system — including a 400-metre path providing access to Clarington’s Waterfront Trail.

Close-up of site, Toyota Eastern Canada Parts Distribution Centre, Bowmanville, ON., photo courtesy of Toyota.

Thematic Prompt

“Open the frontiers of tomorrow through the energy of people and technology.”
Toyota leads the way to the future of mobility, enriching lives around the world with the safest and most responsible ways of moving people. The proposed artwork should embody Toyota’s core principles of respect for people and the environment.

Budget & Terms

A maximum budget of $65,000 CDN dollars will be granted to complete the artwork. This budget is final and will not be increased under any circumstances. The artist(s)’s responsibility is to submit a project that stays within such a budget. The budget includes artist fees and materials required for the creation and permanent installation of artwork. The artist, or group of artists chosen, will be responsible for all stages of the artwork production, from its conception to its delivery to the Toyota site. The VAC will liaise and assist with the installation on-site according to the directions provided by the artist(s).

Payments to the selected artist(s) will be distributed according to the following schedule:

  • At the signing of the agreement: payment of 20% or $13,000 CDN dollars.
  • On a date agreed between all parties demonstrating the progress of the artwork: 30% or $19,500 CDN.
  • On final delivery and installation of the artwork at Toyota: the remaining total, $32,500 CDN.

Application Requirements

Practicing Ontario-based artists are invited to respond to this Open Call by submitting a single PDF document including:

  • CV (for each team member, if applicable)
  • Expression of Interest letter: brief artist statement outlining interest in the project, showing relevant experience, ability, and general artistic approach.
  • A proposed project for the Toyota site (concept, scale, material)
  • Sample projects – should indicate appropriate scale and complexity, relevance to the project
  • Images: Maximum ten (10) projects (you may include multiple images on one page), with captions including title, materials, dimensions, location, and commissioning body (if applicable).

Assessment and Design Criteria

  • Artist(s) must reside, or organizations must operate, within Ontario;
  • Designs cannot contain advertisement or promotion for any commercial business, product, or viewpoint;
  • Designs must be tasteful and cannot suggest any form of discrimination, profanity, or pornographic content;
  • Designs may not include any breach of intellectual property, trademarks, brands, or images of illegal activity;
  • Consideration should be given to the fact that the finished artwork(s) will be in the public domain and therefore remain at risk of vandalization;
  • Installation of artwork(s) must not cause any permanent damage to the existing structures (benches, walking paths, etc.) or interfere with the movement of pedestrian traffic or public safety.
  • Proposals must demonstrate the ability to meet the installation date no later than October 31, 2022.

Selection Process

Applicants will be evaluated on the quality of past work, the artistic merit of the proposed concept, qualifications, and the ability to execute the project.
Proposals will be reviewed by a volunteer selection committee comprised of VAC Staff, Toyota Representatives, and community representatives.

Copyright and Ownership

The artwork created for this project will be owned by Toyota Canada. The artist must guarantee that the artwork is original and does not violate the copyright of any other person. The artist will retain the copyright of the work but will grant Toyota the exclusive right to exhibit the work in perpetuity and the non-exclusive right to reproduce images or videos of the artwork for non-profit purposes such as marketing and promotion, documentation, education and commercial broadcast purposes. Toyota may carry out conservation and maintenance as deemed necessary to protect the artwork and the premises and reserves the right to move or deaccession the artwork.

Acceptance of Submissions:

Submit electronic submissions by March 31, 2022.
The selection committee will review applications, and shortlisted proponents will advance to an interview process with members of the selection committee.
The VAC and Toyota will announce a final selection in May 2022.
The VAC and Toyota may, in their sole discretion, disqualify any or all proposals that:

  • Are not received by the stated closing date
  • Do not fulfill the Application Information & Design Criteria set out in this document

The VAC and Toyota reserve the right to withdraw the RFP, initiate a different selection process or re-issue the RFP at any time.

Applicants should deliver submissions via email to the VAC at Dionne Powlenzuk, (director@vac.ca) with the subject line “Public Art Committee” before the end of the day on March 31, 2022. Late submissions will not be accepted.

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