Bilingual Program Administrator, Ontario Arts Council

The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Heritage, Sport, Tourism and Culture Industries. OAC’s mandate to foster the creation and production of art for the benefit of all Ontarians is actualized through the management of grants for professional artists and arts organizations in all disciplines.

Bilingual Program Administrator

Competition number: 2-21
Deadline date for submissions: July 16, 2021 at 5 pm
Contract type: Regular-Full Time
Affiliation: Unionized
Location: Toronto
Remuneration: $43,368 – $65,694

The Ontario Arts Council (OAC) requires an experienced administrator to provide key administrative and logistical support services for regularly assigned granting programs, projects and partnerships; currently in support of programs in the Visual Arts section, although different programs may be assigned, as needed. This includes communicating detailed information about OAC programs and processes with the public in both English and French.

Key Responsibilities:

  • Works closely with Program Officers to provide assistance to artists and arts organizations in accessing OAC’s granting programs and processing grant applications
  • Responds to inquiries about granting program requirements and use of the on-line grants system by phone, e-mail and in person
  • Reviews applications for eligibility, accuracy and completeness
  • Supports the grant assessment meetings by providing administrative and technical support throughout, such as projecting information and taking notes
  • Prepares letters and payments to be issued
  • Prepares mass communications
  • Makes logistical arrangements for in-person meetings, such as room bookings, hotel, travel and meal arrangements
  • Fulfills records management, archiving, sorting and filing requirements
  • Provides general and detailed administrative support where needed

Key Qualifications:

  • A few years of experience in an administrative capacity, preferably within a not-for-profit arts context, combined with relevant training and/or education to further strengthen one’s ability to do the job
  • Bilingualism in oral and written French and English at the Advanced level is a requirement
  • Proficient reading, writing and verbal communication skills
  • Results-oriented person with strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities
  • Highly organized, attentive to detail, multi-tasking individual with strong time management skills
  • Works well independently as well as collegially and collaboratively with others
  • Communicates in a professional demeanor with a customer service focus
  • A supportive, positive attitude when engaging with individuals internally or externally that have different needs, capabilities and are from diverse communities
  • Intermediate to advanced proficiency with Word and Excel is essential, experience with Microsoft Office 365 and Teams is an asset
  • Technically adept in the use of audio-visual equipment and databases
  • General knowledge, understanding, appreciation and experience with a broad range of art forms/disciplines (visual arts a plus) and not-for-profit arts management as assets
  • Knowledge of ASL, Indigenous languages is an asset
  • May need to work overtime periodically

Qualified candidates are invited to submit a cover letter and resume by July 16, 2021 at 5 p.m. (please note that applications that do not include a cover letter will not be considered):