Finance and Operations Manager, Art Gallery of Guelph
Finance and Operations Manager @ Art Gallery of Guelph
Deadline: Wednesday, January 12, 2022, 11:59 pm ET
The Art Gallery of Guelph is seeking an individual with strong administrative and organizational skills for the position of Finance and Operations Manager. The Finance and Operations Manager plays a key role in the gallery’s daily activities, managing and improving all aspects of the gallery’s financial management and operations. This position reports to and works closely with the Executive Director to set priorities, manage and oversee operational tasks to completion, and lead and implement the gallery’s strategic plan. The Finance and Operations Manager is responsible for overseeing all financial activities and operations, visitor services, and internal human resource management. The role requires a proactive and flexible approach, high-level administrative responsibility, and the ability to manage multiple tasks and functions. The successful applicant for this position will have a strong background and demonstrated experience in museum and gallery administration, operations management, as well as budgeting and accounting.
- Responsible for daily financial activities including but not limited to accounts payable/receivable transactions, processing and generating invoices/contracts, budget preparation, analysis, and forecasting.
- Generation and maintenance of the organization’s internal financial record system (excel workbook), through an advanced application of excel spreadsheets.
- Ensures compliance in accordance with non-profit charitable organization regulations.
- Prepare grant applications and project budgets, ensuring all application submission and reporting deadlines are met.
- Responsible for obtaining requisite quotes and writing procurement justifications for High Value Purchase Orders.
- Oversee front of house and retail operations, including petty cash, cash donation, cash handling, transaction reconciling, software management, merchandising, as well as consignment and vendor agreements.
- Responsible for building operations, inventory maintenance, key control, surveillance/security system management, managing service contracts, external contractors, and liaising with inspectors; through the creation of an annual maintenance calendar.
- Attention to the changing safety needs relating to COVID-19, administering responsive change to gallery procedures, workspaces, staff training, etc.
STAFFING & HUMAN RESOURCES
- Supervision of staff, ensuring building operations standards are maintained and improved, purchasing and operational procedures are followed, and workplace safety is maintained.
- Recruitment process for all part time/student employees including position postings, recruiting, interviewing, offers, hiring, training, and monitoring performance.
- Generates content for employment-focused government funding program applications (Young Canada Works, Canada Summer Jobs).
- Undertakes payroll submission and oversight for part-time employee hours.
- Manages the logistics and legal requirements of the Annual General Meeting as well as coordinate and attend trustee, audit, finance, house, and special task committee meetings, briefing executive staff and reporting to the Board of Trustees.
- Responsible for the accuracy and legal retention of all documents and records pertaining to the Board of Trustees. Coordinates and oversees the Annual General Meeting and contributes to the gallery’s Annual Report. Maintain archives of minute books, policy books, administrative, and financial hardcopy files.
- Collaborates on planning the annual membership campaign and any special fundraising initiatives; and devising donor cultivation strategies to further giving potential and to attract new donors.
- Manages financial aspects of the annual fundraising art auction and is responsible for the recruiting, training, and administration of students and volunteers.
Requirements of the position
- A minimum of three (3) years of arts and cultural sector experience, specifically related to cultural administration and operations management.
- A minimum of a Bachelor of Business Administration, Bachelor of Arts undergraduate degree, or related equivalent combination of post-secondary education and work experience in the museum field.
- Demonstrated ability in budget management, facilities, staffing, and stakeholder relations.
- Knowledge of: (1) Financial Administration; (2) Operations Management; (3) Human Resources; and (4) Board of Trustee Management.
- Supervisory experience, as well as experience working with a range of arts professionals, artists, volunteers, and donors.
- Demonstrated ability to build and facilitate relationships with national, regional, and community vendors and suppliers.
- Excellent verbal and written communication skills; ability to organize and prioritize work effectively; ability to exercise professionalism, tact, and diplomacy.
- High proficiency with Microsoft Excel and financial records systems, as well as point of sale software.
Appointment Type: Permanent
Schedule: Full time | on site | occasional evenings and weekends
Employee Group: Professional/Managerial
Position Number: 098-012
Salary Range/Classification: P04*; Professional/Managerial Salary Bands
Deadline for Applications: January 12, 2022
Target Start Date: February 15, 2022
*Tentative evaluation; subject to committee review
About the Art Gallery of Guelph
The Art Gallery of Guelph (AGG) is a leader in the national cultural landscape as well as the Guelph community, engaging our partners – the University of Guelph, the City of Guelph, and the Upper Grand District School Board – as well as a broad and diverse membership and the general public, through an ambitious and dynamic mandate. With a collection of 10,000 works, historical to contemporary, the AGG’s artistic program features work by leading visual artists locally, nationally, and internationally, facilitating collaboration and participation in ways that foster and proliferate the exchange of art and ideas. The gallery resides on the traditional territory of the Mississaugas of the Credit First Nation of the Anishinaabek Peoples, who are the ancestral holders – and today the treaty holders – of this land, and we offer our respect to our Anishinaabe, Haudenosaunee, and Métis neighbours as we strive to strengthen our relationships with them.
At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment.
The University of Guelph is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require a medical accommodation during the recruitment and hiring process, please contact Occupational Health and Wellness at 519-824-4120 x52647. Please note that only those selected for an interview will be contacted.