Donor Programs Officer, The Power Plant

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The Power Plant Contemporary Art Gallery at Harbourfront Centre is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America. Since 1987, The Power Plant has been on a mission to create an open culture and community for people to be face-to-face with thought-provoking contemporary art and ideas. We have a culturally diverse workforce and audience whose lives and communities we seek to enrich through encouraging exploration of self and society. More than a gallery, The Power Plant is a community hub that caters to adults, youth, and children through broad and unique programming. It is a window into a diverse range of ideas and perspectives that inspire unlimited personal discovery. To learn more, please visit us at www.thepowerplant.org.

We are currently seeking an experienced and results-driven Donor Programs Officer to efficiently support the Development department’s operation administratively, also maintaining positive donor and member relationships, and growing funding contributions.

Position Title: Donor Programs Officer
Reporting to: Manager, Development
Type of Employment: Full time, 35-hour work week
Compensation: $55,000 to $65,000 per year, plus a comprehensive benefits package
Location: Toronto

SUMMARY OF FUNCTION:

The Donor Programs Officer is responsible for supporting all administrative tasks including ongoing data entry, reporting, auditing and system maintenance for the Development Department with a focus on donor programs and membership. In addition, this role supports project-based tasks, data extraction, building and maintaining relationships with donors.

DUTIES:

  • Assist the Development department in the planning and execution of membership and fundraising events, hospitality and stewardship.
  • Build relationships with annual and mid-level donors through the entire donor cycle.
  • Contribute to grant reporting, management of budget, invoicing, accounts receivables, manage certain contracts and vendors.
  • Ensure all Letter of Agreement benefits are tracked and fulfilled for every donation.
  • Contribute to comprehensive solicitation strategies for The Power Plant including prospect identification, personalized solicitation, sponsorships, and stewardship.
  • Conduct Membership/donor programs renewals and patron follow –up phone calls.
  • Research potential funders including foundations and corporation.
  • Develop donor cultivation events and oversee donor stewardship.
  • Provide support to the Development Department on related special events.
  • Monitor and maintain current fundraising activities including analysis of activities and preparation of reports with a focus on memberships/donors and monthly operations of the Development team.
  • Contribute to the annual planning and budget for fundraising based on organization’s short term and long-term needs.
  • Ensure the timely accurate intake and processing of gifts and membership orders including the creation, signing and mailing out of membership notices and packages.
  • Support administrative tasks related to the planning and execution of Membership /Donor related items including events and members-only activities.
  • Take part in the development of grants and program initiatives in collaboration with the Manager, Development and with the Grants & Foundations Officer.
  • Prepare regular reports for the Executive Lead and other senior staff/Board as required.
  • Perform other duties in support of the Development department as required.

REQUIREMENTS:

  • 3 – 5 years of experience in fundraising or equivalent combination of education and experience.
  • Demonstrated success building, cultivating and stewarding new relationships.
  • Previous experience in a Development, membership, donor administration or operations role, or a position that liaises with multiple departments is ideal.
  • Success in driving results by working collaboratively and cooperatively with staff and volunteers.
  • Strong work ethic.
  • Experience in documenting and reporting on membership campaigns is an asset.
  • Excellent data entry and computer skills (Microsoft Office, desktop publishing and database programs).
  • Familiarity with CRM software such as Raiser’s Edge, Tessitura, Salesforce etc.
  • Superior organizational, planning and record keeping skills with attention to detail.
  • Excellent analytical and research skills.
  • Highly effective writing and communication and interpersonal skills to deal tactfully with a variety of donors, stakeholders and individuals at all levels of the organization, including the ability to build and maintain relationships with departments.
  • Proven ability to work in a collaborative team environment as well as independently.
  • Goal-oriented, innovative and driven; at times handling multiple competing priorities.
  • Enthusiastic and creative with a positive attitude.
  • Ability to work flexible schedule; occasional evening work at events will be required.
  • Prior experience at an arts organization in the not-for-profit sector is an asset.
  • Must be legally eligible to work in Canada. All international applicants must have a valid employment Visa authorizing their ability to work in Canada on a full-time, ongoing basis.
  • This role is based in Toronto. A hybrid work-model is currently in place, however the candidate must be able to work on site at the gallery as needed, and when a return-to-the-office directive is communicated.
  • The Power Plant recognizes its heightened duty to protect employees from health and safety risks during the current pandemic. As such, an offer of employment shall be conditional on proof of full COVID-19 vaccination with a vaccine series approved by Health Canada or the World Health Organization.

HOW TO APPLY:

The Power Plant is committed to diversity an inclusiveness. We encourage qualified applicants from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you meet the essential criteria for this role, and your salary expectation.

Qualified applicants are encouraged to apply by contacting jobs@harbourfrontcentre.com by no later than August 31, 2022. Please quote TPP Donor Programs Officer in the subject line of your application.

We thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

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