Cultural Assistant, Town of Oakville

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THE CORPORATION OF THE TOWN OF OAKVILLE
JOB POSTING

Position ID: 3068-001
CALL NO. 21-2389 (CUPE 1329)

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%

Job Designation: Recreation Assistant (Culture)
Department: Recreation & Culture
Pay Grade: 9
Salary Range: $65,433 – $79,795

Reporting to the Facility Manager and working with the Culture Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

Job Responsibilities:

  • Works with the Cultural Coordinator to develop and plan programs and services
  • Supports the Cultural Coordinator with facility scheduling, program confirmation, facility set-up plans, off site admission trips, and busing
  • Assists in overseeing day-to-day operations of programs
  • Monitors and maintains inventory of program equipment and supplies and sources and purchases when required
  • Assists with coordination of staff placements, substitutions and last minute arrangement for program coverage
  • Provides supervision to participants, part time staff and volunteers.
  • Responds to telephone enquires/e-mails, troubleshoot and problem-solve issues
  • Helps in the program integration and support required of special needs participants and one on one support structures (staff to participants)
  • Responsible for brochure and Perfect Mind inputting
  • Supports data monitoring of programming numbers for registered and drop in programs, cancel/combine/add if required
  • Assists with registration enquires, customer service, waitlist management
  • Administers and monitors HIGH FIVE standards for all children’s programs in consultation with Cultural Coordinator and Program Supervisor
  • Provides program content and information to aid in the promotion of programs through marketing and web site content
  • Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
  • Assists with part time staff evaluations
  • Helps with the administration of progressive discipline if required to department standards
  • Responsible for production, distribution and submission of contracts, TD1 forms, staff correspondence, application forms, uniform requests and change of status
  • Ensures Health & Safety protocols are met for all participants, staff and volunteers
  • Prepares and submit weekly payroll
  • Assists with scheduling part- time staff and volunteers for Manager approval
  • Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
  • Accident management and critical incident procedures
  • Provides assistance and recommendations for budget as requested
  • Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
  • Monitors and provides feedback to the budget analysis and quarterly projections
  • PCOS and OU account creations plus cash handling
  • Use of CIS and FMW systems
  • Purchasing of program equipment and supplies
  • Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
  • Accountable for both the safety and wellbeing of part time staff/ seasonal student staff/volunteers and participants through compliance with Health and Safety standards
  • Participates in community events (school visits, community event) and acts as a town liaison to promote programs and services
  • Actively develops and maintain relationships with local schools, agencies, minor sport/cultural groups, partners
  • Assists with planning outreach events for community centre participants (content, program and venues)
  • Assist Cultural Coordinator in ensuring specialized studios/programs are properly equipped for specialized programs including monitoring required repairs to tools and equipment

Qualifications/Skills:

  • Successful completion of Post Secondary Degree or Diploma in Fine Arts, Art Management or equivalent related field
  • A minimum of 3 years’ experience working with, supervising, and mentoring youth, teens and volunteers
  • Experience with delivering programs and services in a recreation setting
  • Good communication skills, interpersonal skills and conflict resolution
  • Valid certification in Standard First Aid and CPR (C)/AED preferred
  • HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer
  • Working knowledge of Perfect Mind software would be considered an asset
  • Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record check, with vulnerable sector screening, dated within the last 30 days as a condition of employment.

Applications will be accepted on-line at www.oakville.ca in the employment section by no later than October 8, 2021

DATED: October 1, 2021

The successful candidate will be required to submit proof of full vaccination in accordance with the town’s COVID-19 Vaccination Policy and Procedure. Accommodation requests for new hires that are unable to get vaccinated against COVID-19 for reasons protected under the Ontario Human Rights Code, must be made in writing to the Human Resources department.

We thank all applicants and advise that only those selected for an interview will be contacted.