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Education Coordinator and Administrative Assistant
(Maternity Leave Coverage, 12 month contract)

The Vernon Public Art Gallery is seeking a highly-motivated person for the position of Education Coordinator & Administrative Assistant.

Reporting to the Executive Director, the principal goal of the Education Coordinator is to achieve a standard of excellence in overall art education program development including public programs, school programs and community-based projects – initiatives that build understanding of art and its practices, by engaging visitors or all ages and experience levels, with the goal of growing VPAG’s audience participation.

The Administrative Assistant plays a key role in the daily operations of the gallery, as well as assists with office administrative duties including membership, statistics, sponsorship, special events, and volunteers. Candidate must be fuelled by a desire to connect art and people.


  • Post-secondary education in Fine Arts, Education, museum studies, or similar is desirable
  • Knowledge of the British Columbia Curriculum
  • Strong understanding of current art museum/gallery educational practices, theory and trends
  • Experience working in an art museum/gallery
  • Experience in public speaking
  • Experience working with students of all ages
  • Excellent organizational skills and capabilities to manage multiple priorities
  • Good working knowledge of Microsoft Office and database administrative skills
  • Possess experience in budget management
  • Strong communication skills, both written and verbal
  • Ability to multi-task and work well as a team

Education Coordinator Duties and Responsibilities

  • Develop programming curriculum that meets the requirements set forth by the BC Ministry of Education and School District #22
  • Write, provide, book and schedule exhibition tours and hands-on activities for groups of all ages and sizes
  • Create lesson plans, workshops and special events that complement the exhibition schedule and connect with diverse community groups
  • Communicate with public and private schools in the region, promoting the Gallery through regular correspondence and visitation
  • Increase participant knowledge and appreciation of contemporary art through positive experiences
  • Create and maintain connections with various community groups to promote the gallery and its special programs
  • Prepares written educational materials including Teacher’s Guides
  • Coordinates, in conjunction with the Marketing Coordinator, the effective promotion of all art education programs
  • Develops criteria and means to evaluate effectiveness of programs and evaluates these on a regular basis.

Administrative Assistant Duties and Responsibilities

  • Maintain and update a membership, donor and sponsorship data base in E-Tapestry
  • Maintain and update visitor and volunteer statistics and report monthly/yearly (knowledge of CADAC is preferred)
  • Assist in the recruitment of gallery sponsorships
  • Assist in the planning and organization of the annual fundraising event; Midsummer’s Eve of the Arts
  • Recruit and provide training to Gallery volunteers
  • Send bulk emails, use mail processing machine, cash handling and invoice processing
  • Provide relief for front desk staff by assisting visitors and Gallery Shop customers
  • Send monthly emails/letters to expiring members, and other notices such as AGM, Members’ Exhibition, MEA, ect.

Employee Status
Regular Full Time, Monday-Friday, 9:30am – 5pm and occasional Saturdays

Based on experience

Application Deadline
Noon on Friday, April 20, 2018

Please email your cover letter and resume to Kelsie Balehowsky at quoting ‘Education Coordinator & Admin Assistant’

The Vernon Public Art Gallery is an equal opportunity employer and thanks all applicants for their interest in the Gallery; only short-listed candidates will be contacted.





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